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11
USING ACROBAT 9 PRO EXTENDED
Getting started
Last updated 9/30/2011
Note: The live collaboration feature is not available in all languages.
1 Prepare the document.
Create and save the document you want to discuss in live collaboration. If it’s not already a PDF, convert it to PDF
using Adobe PDF printer, Acrobat PDFMaker (Windows), or the Create PDF commands in Acrobat.
Open the PDF you want to discuss in Acrobat.
2 Start collaboration.
Choose File > Collaborate > Send & Collaborate Live. Log on to Acrobat.com, if prompted. If you don’t have an
Adobe ID, create one.
Use the Send and Collaborate Live wizard to start a live chat session.
3 Invite participants.
Enter the email addresses of the colleagues you want to collaborate with, placing a semicolon or return between
addresses. You can also add email addresses from the address book of your email application, such as Microsoft
Outlook.
- USING ADOBE 1
- ACROBAT 9 1
- PRO EXTENDED 1
- Contents 3
- Chapter 1: Getting started 7
- Help and support 8
- Product Help 9
- Support resources 9
- Adobe Exchange 9
- What’s new 10
- Collaboration 11
- Multimedia and 3D models 11
- Digital signatures 12
- Creative professional 12
- Getting started tutorials 13
- Collaborate 15
- PDF Portfolios 21
- Security 25
- Chapter 2: Workspace 28
- Opening PDFs 29
- Select another tool 29
- Document message bar 30
- Set preferences 30
- Customizing the work area 31
- About toolbars 32
- Display and arrange toolbars 32
- Show or hide toolbars 33
- Move toolbars 33
- Show or hide individual tools 34
- Show or hide tool labels 34
- Adjust navigation panels 35
- Viewing PDF pages 36
- Opening pages in a PDF 37
- Page through a document 37
- Jump to a specific page 38
- Jump to bookmarked pages 38
- Retrace your viewing path 39
- Change the PDF/A viewing mode 39
- Navigate with links 39
- PDFs with file attachments 40
- Open or close reading mode 40
- View PDFs in Full Screen mode 40
- Viewing PDFs in a web browser 41
- Read articles 42
- Preferences for viewing PDFs 43
- Full Screen preferences 44
- General preferences 45
- Page Display preferences 46
- Playing multimedia 47
- Multimedia preferences 48
- Multimedia Trust preferences 48
- Adjusting PDF views 49
- Show a page at actual size 50
- • Drag the slider 51
- Use split-window view 53
- View grids 54
- Create ruler guides 55
- Measuring tool options 56
- View cursor coordinates 57
- Organizer 58
- Adjust the Organizer window 59
- Organize PDF collections 60
- Expand an Organizer category 61
- Expand the file structure 61
- Maintaining the software 62
- Non-English languages 63
- Acrobat in Mac OS 64
- Chapter 3: Creating PDFs 65
- PostScript and EPS files 67
- 3D files 67
- Adobe Presenter slide shows 67
- Drag and drop to create PDFs 68
- Prevent changes in PDF Editor 69
- Scan documents to PDF 71
- Optimize a scanned PDF 72
- Scanning options 72
- Scanner Options dialog box 73
- Scanning tips 74
- Using the Adobe PDF printer 76
- About Acrobat PDFMaker 80
- Convert a file to PDF 81
- Convert Excel files to PDF 84
- Convert Visio files to PDF 89
- Converting web pages to PDF 96
- Convert a web page to PDF 97
- Web page conversion options 100
- About Adobe Presenter 101
- Create a Presenter PDF 102
- Acrobat Distiller overview 102
- Distiller preferences 103
- Manage the conversion queue 103
- About watched folders 104
- Adobe PDF conversion settings 105
- Adobe PDF presets 106
- Customize Adobe PDF settings 107
- Adobe PDF settings 108
- General panel options 109
- Images panel options 109
- Fonts panel options 110
- Color panel options 111
- USING ACROBAT 9 PRO EXTENDED 112
- Advanced panel options 113
- Standards panel options 114
- PDF compatibility levels 115
- Share custom PDF settings 116
- Compression methods 117
- Kahili Mountain Coffee 118
- Last updated 9/30/2011 119
- • /Windows/Fonts 119
- Find PostScript font names 120
- About PDF Portfolios 121
- More Help topics 122
- View file details 124
- Create a PDF Portfolio 125
- Add files to a PDF Portfolio 125
- Choose a layout 126
- Add a welcome page and header 126
- Select a color scheme 126
- Specify file details 126
- Share PDF Portfolios 127
- Create merged PDFs 128
- File Size settings 129
- Insert one PDF into another 129
- Adding unifying page elements 130
- Add Bates numbering 132
- Add and edit backgrounds 133
- Add and edit watermarks 135
- 3 Specify the watermark: 136
- Crop pages 137
- Crop one or more pages 138
- Rearranging pages in a PDF 139
- Move or copy a page 140
- Delete or replace a page 141
- Renumber pages 143
- Saving PDFs 144
- About the Autosave feature 145
- Recover lost changes 145
- Reduce file size by saving 145
- Exporting PDFs 146
- File format options 147
- HTML or XML options 148
- JPEG and JPEG 2000 options 148
- PNG options 149
- TIFF options 149
- Word and RTF options 150
- Reusing PDF content 151
- Copy images 152
- Take a snapshot of a page 153
- Chapter 6: Collaboration 154
- Acrobat.com preferences 156
- Preparing for a PDF review 157
- Starting a review 160
- Start an email-based review 161
- Review a PDF 162
- Send comments in email 164
- Rejoin a review 164
- Tracker overview 165
- Track reviewed PDFs 166
- Save the PDF with comments 167
- Invite additional reviewers 167
- Add or change a deadline 167
- End a review 167
- Send a message 168
- Update your profile 168
- Tracker preferences 168
- Commenting 169
- Commenting preferences 170
- Add a sticky note 172
- Mark up text with edits 173
- Replace text 174
- Add a note to a text edit 174
- Show inserted text 174
- Stamp a document 175
- Apply a stamp 176
- Open the Stamps palette 176
- Create a custom stamp 177
- Add a line, arrow, or shape 177
- Group and ungroup markups 178
- Add a text box 179
- Add an audio comment 180
- Paste images as comments 181
- Managing comments 182
- Reply to comments 183
- Set a status or check mark 184
- Print a comment summary 184
- Find a comment 185
- Delete comments 186
- Import Comments 186
- Export comments 187
- Approval workflows 190
- Reject a PDF 191
- Chapter 7: Forms 192
- Forms preferences 193
- About form elements 194
- Create forms using Acrobat 196
- Adding JavaScript to forms 197
- Create form fields 198
- Lay out form fields on a grid 198
- Copy a form field 199
- Select multiple form fields 200
- Move individual form fields 201
- Delete a form field 201
- About barcodes 202
- Add a barcode field 203
- Test a barcode field 203
- Set form field navigation 205
- Form fields behavior 206
- Modify form field properties 207
- Check boxes 209
- Combo box and list box 209
- Radio buttons 210
- Text Fields 210
- Percentage 212
- Setting action buttons 216
- Add a submit button 217
- Edit a button 218
- Scale and position buttons 219
- About web forms 220
- Add submit functionality 220
- Add a Reset Form button 221
- Add an Import Data button 222
- CGI export values 222
- Collect user data 224
- Compile form data 224
- Manage form data files 225
- About Forms Tracker 226
- Filling in forms 227
- Fill in flat forms 228
- Fill in interactive forms 228
- Change flat forms to fillable 230
- Save forms 230
- Print forms 230
- Clear forms 230
- Sample forms 231
- Chapter 8: Security 232
- Enhanced security 234
- Trust Manager preferences 235
- Open secured PDFs 236
- Sign a document 237
- Certify a document 237
- Choosing a security method 238
- Add password security 240
- Password security options 241
- Remove password security 242
- Certificate security 242
- Change encryption settings 243
- Remove encryption settings 244
- Add a certificate from email 245
- Import a certificate 246
- Verify your own certificate 247
- Management ES 249
- Setting up security policies 250
- Create a password policy 252
- Create a certificate policy 252
- Export security settings 255
- Revoke a policy-protected PDF 255
- About digital IDs 256
- Register a digital ID 257
- Create a new digital ID 257
- Set up a roaming ID account 258
- Delete your digital ID 259
- Protecting digital IDs 260
- Removing sensitive content 261
- Redact sensitive content 262
- Search and redact words 263
- Properties for redaction text 264
- Chapter 9: Digital signatures 266
- Set signing preferences 268
- Add a timestamp to signatures 268
- Signing PDFs 269
- Sign a PDF 270
- Sign in Preview Document mode 272
- Before you certify a PDF 272
- Certify a PDF 273
- Validating signatures 274
- Signatures panel overview 276
- Display the Signatures panel 277
- Accessibility features 279
- About accessible PDFs 280
- About accessibility checkers 282
- View Full Check results 284
- Accessibility preferences 285
- Scroll automatically 288
- Reflow a PDF 289
- Read a PDF with Read Out Loud 290
- Creating accessible PDFs 291
- Tag the PDF 292
- About tags in combined PDFs 294
- Add tags to an existing PDF 296
- About the Add Tags Report 297
- TouchUp Reading Order options 298
- Tag a region 300
- Change the tag for a region 300
- Apply a heading tag 301
- Apply a figure tag 302
- Check and correct figure tags 302
- Remove all tags from a PDF 303
- Add accessible links 304
- Set the document language 305
- Content tab options 306
- About the Tags tab 307
- View tags in the Tags tab 307
- Edit tags with the Tags tab 307
- Move a tag 308
- Change the element type 308
- Tags tab options 308
- Add alternate text to links 309
- Create a new child tag 310
- Add tags to comments 310
- Standard PDF tags 311
- Container elements 312
- Label and list elements 312
- Special text elements 312
- Table elements 313
- Inline-level elements 313
- Special inline-level elements 313
- Chapter 11: Editing PDFs 314
- Define the tabbing order 315
- About bookmarks 315
- Create a bookmark 316
- Edit a bookmark 317
- Create a bookmark hierarchy 318
- Links and attachments 319
- Edit a link 320
- Create web links from URLs 321
- Link to a file attachment 321
- Destinations 322
- View and manage destinations 322
- Create and link a destination 322
- Add an attachment 322
- Open an attachment 323
- Save an attachment 323
- Actions and scripting 324
- Action types 325
- Trigger types 326
- About JavaScript in Acrobat 326
- Converted web pages 327
- Articles 328
- View and edit an article 329
- Optimizing 330
- Optimize a PDF 331
- PDF Optimizer options 331
- Images panel 332
- Fonts panel 333
- Transparency panel 333
- Discard Objects panel 333
- Discard User Data panel 334
- Clean Up panel 334
- Editing text and objects 335
- Add new text 337
- Insert special characters 339
- Place an image or object 339
- Move or edit an object 340
- Move an object 341
- Resize an object 341
- Clip an object 341
- Setting up a presentation 342
- Define an initial view 343
- Add page transitions 344
- Adding multimedia 345
- Add multimedia files to a PDF 346
- Advanced multimedia options 348
- Edit the play area 349
- Add comments to videos 349
- Create alternate renditions 350
- Rendition settings 351
- View document properties 353
- Create document properties 354
- Edit document metadata 355
- View object data and metadata 356
- About PDF layers 357
- Show or hide layers 357
- Edit layer properties 358
- Reorder layers 359
- Delete an empty layer group 359
- Add layer navigation 359
- Import layers 360
- Processing in batches 361
- Predefined batch sequences 362
- Modify a batch sequence 363
- Create a new batch sequence 364
- Searching PDFs 366
- Find text in a PDF 367
- Find text in multiple PDFs 367
- Search a PDF Portfolio 368
- Review search results 368
- Advanced Search Options 369
- Boolean operators 370
- Search features preferences 371
- Creating PDF indexes 372
- Preparing PDFs for indexing 373
- Catalog Readme files 375
- Revise an index 376
- Catalog preferences 376
- Scheduled index updates 376
- Converting 3D models 378
- Convert 3D files 379
- 3D conversion presets 382
- General tab 383
- Document tab 383
- Import tab 383
- Optimize tab 384
- Convert large assemblies 385
- Convert 2D CAD drawings 385
- Capturing 3D models 386
- 3D capture settings 387
- Adding 3D models to PDFs 388
- 3D properties 389
- Launch Settings 390
- Resources 390
- Interacting with 3D models 392
- 3D toolbar overview 393
- 3D toolbar view controls 394
- Editing 3D models 395
- About Adobe 3D Reviewer 395
- Model Tree overview 397
- Create cross sections 400
- Measure 3D objects 401
- 5 Measure the 3D model: 402
- Measuring preferences 403
- Change camera properties 404
- Set 3D views 405
- 3D preferences 406
- Comment on 3D designs 407
- Add a 3D Comment to an object 408
- Run a JavaScript 409
- Export geometry 410
- What JavaScripts can do 411
- Add a JavaScript to a PDF 412
- About geospatial PDFs 412
- Create geospatial PDFs 413
- Interact with geospatial PDFs 414
- Mark geospatial locations 415
- Chapter 14: Color management 418
- Do you need color management? 419
- Keeping colors consistent 420
- Set up color management 422
- Using a safe CMYK workflow 424
- Proofing colors 426
- Soft-proof colors (Acrobat) 427
- Working with color profiles 430
- Install a color profile 432
- Embed a color profile 432
- Color settings 435
- Color conversion options 438
- About rendering intents 438
- Chapter 15: Printing 440
- Print a portion of a page 442
- Print layers 442
- Create print presets 443
- Other ways to print PDFs 444
- Print PDFs in a PDF Portfolio 445
- Printing custom sizes 446
- Advanced print settings 447
- PostScript options 448
- Output options 450
- Include marks and bleeds 452
- Color management options 453
- Printing color 454
- About composite printing 455
- Print a color composite 455
- About separations 455
- Print color separations 456
- Print separations 457
- Tools for high-end output 459
- Trapping color 460
- Adobe In-RIP trapping 461
- Trap a PDF 461
- Delete a trap preset 462
- Assign a trap preset to pages 462
- Trap preset options 463
- Trap appearance 464
- Trap thresholds 464
- About trapping black 465
- Adjust the trapping sequence 467
- Previewing output 468
- View colors by source space 469
- Preview color separations 469
- Check ink coverage 470
- Set the background color 470
- View color warnings 470
- About color conversion 471
- Convert document colors 473
- Ink Manager overview 474
- Ink Manager 475
- Printer marks and hairlines 476
- Fix hairlines 477
- Transparency flattening 478
- Highlight (preview) options 481
- Create a flattener preset 483
- Apply a flattener preset 484
- Chapter 17: Preflight 485
- Run a preflight inspection 486
- Preflight preferences 487
- About preflight results 488
- View results in a list 489
- View results as comments 491
- Embed an audit trail 491
- Preflight reports 492
- About inventory reports 493
- Advanced inspections 494
- Preflight profiles 495
- View profiles 496
- Set up favorite profiles 496
- Add and remove profiles 497
- Duplicate a profile 498
- Create a profile group 498
- Remove a profile 498
- Import a preflight profile 498
- Export a preflight profile 498
- Change profile settings 499
- Preflight alert options 500
- View a profile summary 500
- Additional checks 501
- Add checks to a profile 504
- Create a single check 505
- Correcting problem areas 506
- Create or modify fixups 508
- Set up favorite single fixups 509
- Automating document analysis 511
- Create a droplet 512
- Edit droplet settings 512
- Droplet settings 512
- Output intents 513
- Delete an output intent 514
- About JDF files 515
- View JDF job definitions 516
- Create JDF job definitions 516
- Edit JDF job definitions 517
- Customer Info tab options 518
- Define media specifications 519
- Media options 520
- Submitting print jobs 521
- Keyboard shortcuts 524
- Keys for navigating a PDF 525
- Keys for general navigating 526
- Keys for accessibility 528
- See SWOP standards 544
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